Plymstock, Plymouth Computer and Laptop Repairs, Phil Guy Computer & Repairs Caring Service for young and old - email settings

E-Mail Settings


Last updated 23rd April 2018

* Judged the Best Computer Repair Company - Plymstock in the 2016 AI Business Excellence Awards

Setting up your email client for the first time can seem a little complicated, but once you know the basics, you can get yourself up and running in no time.  If you would prefer me to do it for you, please contact me.

Your email provider is known as a "Host" and they keep their information on computer(s) known as server(s).


An email application on your computer is known as a "client", and while each one is different, they all have a lot in common. They all need the same key information to send and receive emails properly. You need to choose which setting protocol you want to use (IMAP or POP3), and you need to decide on some configuration settings. I'll explain all of these in a moment.

IMAP and POP3 are two different methods used by your computer to retreive email messages from the server.

IMAP POP3
If you use IMAP, your email client syncs with the email server. This means that whenever you make any changes to your mailbox, those changes will be visible on every device, email client and webmail service you use. Your mailbox is backed up automatically on the server. If you use POP3, your email client doesn't sync with the server. So when you make any mailbox changes, those changes won't be shown across all devices. POP3 works best when you intend only using a single device.


Which should I use?

I recommend…

That you use IMAP. That way, if anything goes wrong with your email client you'll still be able to access your emails using another client, or via a webmail service.

 

Scroll down to find your email provider and see how to set up your email client correctly.......

 


1and1 Hosted domains

  IMAP (Recommended) POP3
     
Incoming imap.1and1.co.uk pop.1and1.co.uk
Outgoing auth.smtp.1and1.co.uk auth.smtp.1and1.co.uk
Username Your 1and1 email Address Your 1and1 email Address
Password Your 1and1 email Password Your 1and1 email Password
Authentication No No
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 587 587
Encryption TLS TLS

 

 


@btinternet.com

  IMAP (Recommended) POP3
     
Incoming mail.btinternet.com mail.btinternet.com
Outgoing mail.btinternet.com mail.btinternet.com
Username Your BT email Address Your BT email Address
Password Your BT email Password Your BT email Password
Authentication No No
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 465 465
Encryption SSL SSL

 


@gmail.com

  IMAP (Recommended) POP3
     
Incoming imap.gmail.com pop.gmail.com
Outgoing smtp.gmail.com smtp.gmail.com
Username Your Gmail email Address Your Gmail email Address
Password Your Gmail email Password Your Gmail email Password
Authentication Yes Yes
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 465 465
Encryption SSL SSL
Notes: Enable IMAP Enable POP3
  For Outlook Allow Less Secure Apps For Outlook Allow Less Secure Apps

 


@hotmail.com

  IMAP (Recommended) POP3
     
Incoming imap-mail.outlook.com pop-mail.outlook.com
Outgoing smtp-mail.outlook.com smtp-mail.outlook.com
Username Your Hotmail email Address Your Hotmail email Address
Password Your Hotmail email Password Your Hotmail email Password
Authentication No No
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 587 587
Encryption TLS TLS
Notes: POP access must be turned on via web interface.
In the web interface click “gear icon” in the top, right corner, then select “Options”.
Depending on the UI version:
On the options pane click “Mail/Accounts/POP and IMAP”. In the “POP options”
section select “Yes”.
-or-
On the options pane click “Connect devices and apps with POP” link. In the “POP”
section mark “Enable”.

 


@outlook.com

  IMAP (Recommended) POP3
     
Incoming imap.gmail.com pop.gmail.com
Outgoing smtp.gmail.com smtp.gmail.com
Username Your Gmail email Address Your Gmail email Address
Password Your Gmail email Password Your Gmail email Password
Authentication No No
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 587 587
Encryption TLS TLS

 


@sky.com

  IMAP (Recommended) POP3
     
Incoming imap.tools.sky.com pop.tools.sky.com
Outgoing smtp.tools.sky.com smtp.tools.sky.com
Username Your Sky email Address Your Sky email Address
Password Your Sky email Password Your Sky email Password
Authentication No No
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 465 465
Encryption SSL SSL

 


@talktalk.net

  IMAP (Recommended) POP3
     
Incoming mail.talktalk.net mail.talktalk.net
Outgoing smtp.talktalk.net smtp.talktalk.net
Username Your Talktalk email Address Your Talktalk email Address
Password Your Talktalk email Password Your Talktalk email Password
Authentication No No
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 587 587
Encryption TLS (STARTTLS) TLS (STARTTLS)

 


@tiscali.co.uk

  IMAP (Recommended) POP3
     
Incoming imap.tiscali.co.uk pop.tiscali.co.uk
Outgoing smtp.tiscali.co.uk smtp.tiscali.co.uk
Username Your Tiscali email Address Your Tiscali email Address
Password Your Tiscali email Password Your Tiscali email Password
Authentication No No
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 587 587
Encryption SSL SSL

 


@virginmedia.com, same settings for @virgin.net, @blueyonder.co.uk, @ntlworld.com

  IMAP (Recommended) POP3
     
Incoming imap.virginmedia.com pop3.virginmedia.com
Outgoing smtp.virginmedia.com smtp.virginmedia.com
Username Your email Address Your email Address
Password Your email Password Your email Password
Authentication Yes Yes
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 465 465
Encryption SSL SSL
Notes: Enable IMAP Enable POP3
  For Outlook Allow Less Secure Apps For Outlook Allow Less Secure Apps

 


@yahoo.com

  IMAP (Recommended) POP3
     
Incoming imap.mail.yahoo.com pop.mail.yahoo.com
Outgoing smtp.mail.yahoo.com smtp.mail.yahoo.com
Username Your Yahoo email Address Your Yahoo email Address
Password Your Yahoo email Password Your Yahoo email Password
Authentication Yes Yes
Outgoing Authentication Yes Yes
Incoming Port 993 995
Encryption SSL SSL
Outgoing  Port 465 or 587 465 or 587
Encryption SSL SSL or TLS